6 Tips For Choosing the Right Venue

Getting the right venue for your event can mean the difference between a successful night and a major headache. When choosing a venue, whether it’s a large venue party, a themed date party, or a lavish gala, there are lots of things to consider to make sure everything goes smoothly.

Here are our top six tips to consider when choosing a venue for your next event:

1. Location
The venue location needs to be at the heart of your event plan. It should be relatively close to your college, have plenty of space for parking/buses and be easy for everyone to find. It’s also important to take into consideration who your guests are and where they will be coming from, and ensure that the location is somewhere that makes sense for the bulk of your guests, as well as being a desirable spot.

2. Size
The venue size and capacity must be just right, being too small will create overcrowding, however, being too big will give a sense of emptiness and an under-attended, unsuccessful event. Most venues should have capacity numbers for all their rooms, aim to be just slightly under the capacity limit, but never over and never far under.

3. Venue Guidelines
All venues have a different set of guidelines and requirements based on the type of event you are having. Certain aspects like food and beverage, security, set up time, dress code and event minimums will differ from venue to venue. Look to your Event Coordinator to choose the venues that will best meet your Fraternity or Sorority’s needs so you know you will have a seamless event.

4. Menu
Great food and drinks will stick in your guests’ minds. Whether it’s appetizers, a sit down dinner, a dessert bar, a food truck or only a bar, make sure you have something available for everyone’s tastes. Remember that not everyone will be drinking alcohol, so provide non-alcoholic alternatives, and also remember to offer vegetarian alternatives to meat dishes, as well as catering for those with food allergies if required.

5. Date and Time
Sounds simple, but make sure you check your calendar for significant events around the time you are planning, both within your college and greek community. The right event date will make a big difference in your guest count. Also, choosing an event date during the week, such as a Thursday or Friday instead of a Saturday, will save you money and will open up more available dates.

6. Trust Your Event Coordinator
Your Event Coordinator is there to help you make the best decision for your venue. Discuss the pros and cons of each venue with them and they will help guide you in the right direction. Think of your Event Coordinator as your industry insider/best friend in the event planning process. They want your event to be successful and will keep your best interest in mind.

These are just a few of the important points to consider when choosing a venue for your event. Contact us to see what venues we recommend for your event and let us show you how we can take it to the next level.

How To Vegas

For the first few years of college, students anxiously await their 21st birthdays. For those college students under 21, it’s painful to sit back at home while your friends take a weekend trips to rage in Sin City. But put your impatience on hold because at Level Entertainment age is nothing but a number. We’re here to provide the most legendary Vegas experience, and you don’t have to be 21 to experience the magic. Instead of being left behind, you and your friends can enjoy the Vegas party scene together through our network of connections that allow students 18 and older can party with the rest—no more segregation! How does a penthouse party sound, or perhaps an epic pool party at some of rowdiest day clubs? And if that’s not enough, we can even hook you up with a private mansion party or a rager in the Real World Suite at the Palms Hotel.

With our event planning services, we can provide you with an unforgettable Vegas experience, perfect for Greek life formals, spring break trips, birthday celebrations or simply a weekend getaway with friends. With Level’s exclusive connections to the top hotels in Las Vegas, we can book rooms and suites at discounted rates cheaper than anywhere else. College budgets are tight, but with our help you’ll save money and get hooked up to ensure you get the best of Vegas. For groups 21+ we even provide free alcohol and premium VIP access to the hottest day parties and nightclubs. If you really want to go big, we can even set you up with the opportunity for bottle service/table reservations.

We do it big in Vegas, so here are some essentials to remember and tips to prepare.

Level’s Las Vegas Survival Guide:

  • It’s called “The City That Never Sleeps” for a reason so make sure you get some before you leave!
  • Your trip is a marathon, not a sprint! We’ll keep you busy all day and night, so pace yourself to successfully make it through all the morning mimosas, pool parties, concerts and nightclubs.
  • Dress to impress. We’ll get you on exclusive guest lists, but these nightclubs are the hottest in Vegas—show ‘em that you can be just as hot!
  • Bring a camera because there won’t a minute of your trip you’ll want to forget.
  • Beat the Heat—bring bikinis and swim trunks to bask in the warmth of the desert sun and take a dip at pool parties to cool off. As tan as you wish you were, you don’t want to be the lobster at the club. So, as your mother would say, “WEAR SUNSCREEN!”
  • Ladies—we love your stilettos in the club, but pack some comfortable and cute flats, wedges, or sandals during the day. Guys, bring some flip flops for the pool too!
  • As refreshing as a poolside margaritas or an ice-cold beer may be, stay hydrated in the heat. We want you to have an unforgettable time, but we also want you to stay safe and healthy! Bring a case of water to your hotel room to avoid racking up a bill in your mini-fridge.
  • Get excited! You’re about to party in Vegas like you’ve never done it before.

Party For Purpose

Homework, classes, club meetings, exams…these are top priorities for many college students, but where’s there time for fun? Maintaining a well-rounded lifestyle is important to many students and it can be difficult to juggle so many responsibilities yet still find time to party. Here at Level Entertainment, we have the perfect solution for you and your peers to knock out two birds with one stone: Party for Purpose.

We plan the ultimate party events, from private penthouse parties and poolside bashes to award ceremonies and five-star catered dinners. Whatever your budget, we can work with you to help further your cause. Time is precious to all college students, and for most of us, there’s simply not enough time in the day. If you’re involved with a philanthropy or charity, planning the perfect party or fundraiser can be extremely time consuming, but not with us by your side. We assist with all aspects of event planning, from fundraising and décor to transportation and venues.

There are endless ways to Party for Purpose, and here’s how we can help you support your mission:

  • Host a party night with your friends and organization members at one of our weekly venues. Get paid to party and use the benefits to further the philanthropy of your organization!
  • Plan an on-campus pre-party to raise funds for your organization’s future events or even buy new uniforms for your sports team.
    • Theme Idea: “Take it Off”—Host a pool party or barefoot bash. Why? When your peers get there, they’ll take off a pair of shoes or article of clothing to send to the charity of your choice.
    • Party in style with a gala or dinner party featuring our five-star caterers and exclusive venues.